All Services

Service 01

Strata Maintenance Support

We provide independent, construction-focused support for strata companies, councils of owners and strata managers dealing with maintenance, rectification and larger common property works.

Our role is to help define the scope properly, improve contractor comparison, identify risks before works begin, and provide practical owner-side support during the maintenance process.

Important boundary: We provide advisory and scope support only. We do not act as builder, superintendent, certifier, engineer, or legal adviser unless expressly engaged on that basis.

Who This Service Is For

Strata companies and councils of owners
Strata managers needing help with technical scope issues
Committees planning higher-value maintenance or capital works
Buildings where contractor quotes vary significantly
Common property repairs that are underspecified or poorly coordinated
Matters where owners want more confidence before approving major spending

Typical Project Types

  • Roof repairs and roof replacement
  • Guttering and downpipe works
  • External painting and remedial works
  • Boundary and retaining wall issues
  • Paving, drainage and external hardscape repairs
  • Balconies, waterproofing and external envelope defects
  • Fencing, gates and access-related repairs
  • Carpark, driveway and common-area rectification
  • Building make-good and multi-trade maintenance items
  • General capital works and planned maintenance packages

How We Charge

Fixed Fee

For clearly defined reviews, scope work and quote comparison. Most smaller strata matters are scoped and priced upfront.

Staged Fee

For multi-step projects such as scope development, tender support and contractor comparison where the work evolves in stages.

Tailored Engagement

For larger common property works, committee-heavy matters or limited delivery oversight where a fixed fee is not appropriate.

Where a project is broader or likely to evolve, we may recommend a staged or tailored engagement so the committee only pays for the support actually required.

Easy Entry Point

Strata Scope Snapshot

A quick expert view before committing to broader support. Identifies whether there appears to be a genuine scope, maintenance or quote issue and what the most sensible next step is.

$199

+ GST

Credit toward larger work. If you proceed to a larger package within 7 days, the $199 fee is credited toward that engagement.

Service Packages

Entry Point

Strata Scope Snapshot

$199 + GST

Defined Review

Packages 1–3

Fixed fee

Site & Tender

Packages 4–5

Fixed fee

Delivery Support

Package 6

Staged or custom

Included consultation calls are limited to 30 minutes. Additional time is charged at $320 + GST per hour.

Package 1

Maintenance Scope Review

Best for committees or strata managers who have a quote, scope or contractor proposal and want an independent review before proceeding.

From $1,250

+ GST

View details ↓

What's included

  • Review of up to 2 contractor quotes, scopes or maintenance proposals
  • Identification of obvious omissions, vague wording and commercial gaps
  • Commentary on whether the scope appears sufficiently clear for approval
  • Short written issues summary
  • One 30-minute consultation call

Deliverable

A concise written review identifying likely missing items, unclear assumptions, scope weaknesses, and clarification points to raise before approval.

Scope assumptions

  • 1 work package
  • Up to 2 core documents
  • 1 round of minor clarification

Important limitations

  • Additional documents, broader work areas or expanded review are additional

Package 2

Scope Definition & Tender Support

Best for committees that need help defining the required works before going to market.

From $2,250

+ GST

View details ↓

What's included

  • Review of available background documents, photos and existing contractor information
  • One 30-minute consultation call
  • Preparation of a structured maintenance or rectification scope
  • Breakdown of works by area, trade or work package where appropriate
  • Identification of assumptions, exclusions and unresolved items
  • Scope formatting suitable for issue to contractors for pricing
  • One revision round

Deliverable

A clear tender or quotation scope designed to improve pricing consistency and reduce contractor ambiguity.

Scope assumptions

  • One property and one project scope
  • Moderate complexity only
  • One consolidated scope document

Important limitations

  • Complex or fragmented matters may require a custom fee

Package 3

Contractor Quote Comparison & Recommendation Support

Best for strata committees that have received multiple quotes and need help understanding the real differences before making a decision.

From $2,250

+ GST

View details ↓

What's included

  • Review of up to 4 contractor quotes or proposals
  • Side-by-side comparison of included works, exclusions and assumptions
  • Identification of scope gaps, pricing inconsistencies and commercial red flags
  • Commentary on probable reasons for major price differences
  • Written comparison matrix or recommendation summary
  • One 30-minute consultation call

Deliverable

A structured comparison showing what each contractor has or has not included, where pricing may not be like-for-like, and where the committee should seek clarification before awarding works.

Scope assumptions

  • Up to 4 substantive quotes
  • One written comparison
  • One round of minor clarification

Important limitations

  • This package supports decision-making but does not guarantee contractor performance or pricing accuracy

Package 4

Site Inspection & Maintenance Review

Best for matters where desktop review is not enough and a site-based view is needed before scoping or comparing works.

From $3,250

+ GST

View details ↓

What's included

  • Review of available background documents and photos
  • Site inspection of accessible common property areas
  • Photo documentation
  • Practical observations on visible condition, maintenance issues and likely scope requirements
  • Written maintenance review summary
  • One 30-minute consultation call

Deliverable

A site-based review to help the committee better understand the visible issues and determine the next scoping or procurement step.

Scope assumptions

  • Standard metro site attendance
  • One inspection and one written summary

Important limitations

  • Accessible areas only
  • Specialist consultant input, destructive investigation, regional travel and expanded reporting are additional

Package 5

Tender & Procurement Support Pack

Best for strata committees that want a more structured process before awarding medium or higher-value maintenance works.

From $3,500

+ GST

View details ↓

What's included

  • Preparation or review of the maintenance scope
  • Contractor tender issue support
  • Tender return comparison
  • Clarification schedule for contractor responses
  • Structured summary of key commercial and scope differences
  • One 30-minute consultation call
  • One revision round

Deliverable

A practical owner-side procurement support pack designed to improve clarity, comparability and committee decision-making.

Scope assumptions

  • One work package
  • Moderate tender complexity
  • Standard comparison and clarification support

Important limitations

  • We assist with scope and tender clarity only — not builder, superintendent, certifier or legal adviser
  • Extensive negotiations, staged procurement or multiple work packages are additional

Package 6

Owner-Side Delivery Oversight

Best for committees that want limited independent support once works commence, without engaging a full project manager.

From $5,250

+ GST

View details ↓

What's included

  • Review of the agreed scope and contractor inclusions
  • Attendance at key project checkpoints as agreed
  • Practical observations on whether works appear generally aligned with the agreed scope
  • Identification of obvious scope drift, omissions or clarification issues
  • Short written checkpoint summaries
  • Consultation time as agreed

Deliverable

A limited owner-side oversight service to help the committee maintain visibility over scope, progress and obvious deviations.

Scope assumptions

  • Quoted based on project size, number of visits, contractors involved and committee reporting needs
  • Staged or custom quoted for larger engagements

Important limitations

  • Not full contract administration, superintendent services, clerk of works certification or full-time project management

Larger Capital Works

For larger common property capital works or higher-touch advisory engagements, tailored pricing may be offered on a staged fixed-fee basis or, where appropriate, as a percentage of project cost. This is generally reserved for larger roof replacements, major external works, remediation projects or broader common property upgrade programs.

Optional Add-Ons

Additional Site Visit

For matters requiring more than one site attendance.

From $750 + GST per visit

Additional Consultation Time

For extended calls, reviews or meetings beyond package inclusion.

From $320 + GST per hour

Additional Revision Round

For further document updates after the included revision allowance.

From $450 + GST

Meeting Attendance

Attendance at strata committee or contractor meetings.

From $450 + GST per hour, plus travel if applicable

Long-Term Maintenance Planning Support

Preparation of a prioritised maintenance or capital works action list.

From $1,450 + GST

What We Do Not Do

Provide legal advice
Certify works as compliant unless separately engaged and qualified
Guarantee contractor pricing or performance
Act as superintendent unless expressly engaged on that basis
Replace engineers, waterproofing consultants or building surveyors where required
Undertake full-time project management unless separately agreed
Approve payment claims on behalf of the strata company unless expressly engaged

How It Works

1

Initial Review

The committee or strata manager sends through available documents, photos and background.

2

Package Selection

We determine whether the matter suits a snapshot, scope review, tender support, site inspection or limited delivery oversight.

3

Delivery

We complete the agreed review, scope or support package within the defined scope boundary.

4

Additional Support

If the project expands, additional work is scoped and quoted separately.

Important Limitation

West Coast Construction Advisory provides independent building and scope advisory services only. We do not act as builder, superintendent, contract administrator, certifier, engineer, or legal adviser. Nothing provided under this service constitutes legal advice, engineering assessment, or formal certification. We do not guarantee contractor pricing or performance. Our liability is limited to the terms of the engagement agreement.

Ready to get independent support on your strata works?

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